National School Lunch / Breakfast Programs

The NSLP provides cash reimbursement and commodity foods for meals served in non-profit food services in elementary and secondary schools, and in residential child care institutions.

School Breakfast Program (SBP) provides cash reimbursement to schools for meals served, much the same as the School Lunch Program. Children eligible to receive a lunch at free or reduced price are also eligible to receive breakfast at the same rate.

Applications and claims for the School Nutrition Programs National School Lunch Program (NSLP) and School Breakfast Program (SBP) are now submitted and approved through a web-based application called iCAN. You can find the link to iCAN, a user request form, and a user manual for iCAN on this page under the “iCAN” heading. If you have a current application with the Child and Adult Nutrition Services office, you should have access to this site already. To apply for the NSLP and/or SBP for the first time, you must contact Child and Adult Nutrition Services at (605) 773-3413 to request access to the web-site and submit additional information to ensure eligibility for the program. If you have any issues, please contact the CANS office at the same number.

iCAN School Nutrition Program Application and Claim Information
iCAN Website Annual application materials are located in your iCAN SNP Application under "Download Forms"
iCAN User ID Request form Public Release SY17-18
iCAN SY 17-18 SNP Application Manual Financial Statement SY17-18 (Due August 28, 2017)
iCAN Manual – Claims Income Eligibility Guidelines SY17-18
Site Based Claim Info Sheet SNP Reimbursement Rates for SY17-18
SFA Cover Letter SY17-18
Permanent Agreement Parts 4, 5, 6 effective 2013-14
Claim Due Dates

Fiscal Year 2017 Equipment Assistance Grants
A prime opportunity for schools to obtain or replace equipment is provided by the Fiscal Year (FY) 2017 Agriculture Appropriations Act. If you are in need of funding to purchase equipment to serve healthier meals that meet the updated meal patterns, with emphasis on more fruits and vegetables in school meals, improve food safety, and expand access. Priority must be given to schools with 50% or more eligible free/reduced price meals. In addition, SAs must give priority to schools that did not receive a previous NSLP Equipment Assistance Grant award under the American Recovery and Reinvestment Act of 2009 and the FY 2010 and Agriculture Appropriations Acts FY 2013, FY 2014, FY 2015 and FY 2016.
Click here for Application. Application deadline is October 27, 2017.

Seamless Summer Option (SSO)
2017 Summer Training Registration
SSO PowerPoint Slides 3/2017 Summer Feeding Outreach Posters
iCAN SSO User Manual SSO Promotional Flyer
SP 09-2017 SSO Q&A Memo SSO Onsite Monitoring Form

Unpaid Meal Charge Policy
2017 Guidebook: Overcoming the Unpaid Meal Challenge Unpaid Meal Charges: Local Charge Policy Requirement (USDA, April 2017 – 38 slides only)
Unpaid Meal Charges: Local Charge Policy Requirement (April 2017- 39 min webinar recording) Coping with Unpaid Meal Charges (USDA, July 2016 – 29 slides only)
Checklist: Local Meal Charge Policy Considerations for All SFAs Checklist: Local Meal Charge Policy Communication Requirements for All SFAs
Checklist: Alternate Meal Policy Considerations for SFAs Opting to Provide Alternate Meals Checklist: Recommended Topics for Delinquent/Bad Debt Policies
SP 23-2017: Unpaid Meal Charges: Guidance and Q&A SP 47-2016: Unpaid Meal Charges: Clarification on Collection of Delinquent Meal Payments
SP 46-2016: Unpaid Meal Charges: Local Meal Charge Policies Link to Unpaid Meal Charges USDA FNS website for more information
SD Example Unpaid Meal Charge Policy 2017

Meal Modification
2017 Edition: Accommodating Children with Disabilities in the School Meal Programs SP 26-2017: Accommodating Disabilities in the School Meal Programs: Guidance and Questions and Answers
SP 59-2016: Modifications to Accommodate Disabilities in the School Meal Programs

Professional Standards and Training Opportunities
Registrations – Click on the date(s) to register:
Request to Hire a Director Suggestions for Annual Training
Professional Standards PowerPoint (27 slides – 05/2016) SD Training Tracker Tool (1-2017)
Institute for Child Nutrition (NFSMI) Web-based Training for School Nutrition Programs Guide to Professional Standards School Nutrition Programs (manual)
Professional Standards handout – South Dakota Q&A on Professional Standards Regulation, Memo #38-2016
Template Job Description for School Nutrition Director/Manager Professional Standards for School Nutrition Program Employees (USDA website)
USDA Professional Standards Learning Topics

Training & Webinars
Breakfast Meal Pattern -28 slides Meal Counting - 8/2016 - 11 slides
Breakfast Offer vs Serve - 23 Slides Only NonProgram Food Revenue Tool, June 2014 – 14 minutes
Business Officials Update – 70 slides PLE Tool – Pricing - 27 minutes
Business Officials Update 4/2017 - 32 slides Production Records Part 1, 7/2015 – 31 Minutes
Business Official Update 9/2017 – 70 slides Production Records Part 2, 7/2015 – 12 Minutes
Free & Reduced Application SY 15-16 Update - 22 slides Standardizing Recipes - 8/2016 - 25 slides
iMATCH Training 8/2017 – 26 slides Verification Process Slides, 9/2016 – 58 slides
Inventory Management 7/2017 - 47 slides Verification Reporting Slides, 9/2016 – 34 slides
Lunch Meal Patterns - 8/2016- 49 slides Whole Grains - 8/2016 - 32 slides
Lunch Offer vs Serve - 31 Slides
iMATCH System Update Summary
iMATCH/PrimeroEdge iMATCH User ID Request Form
iMATCH Q&A Making iMATCH work for YOU
iMATCH Training Manual iMATCH Security Statement
Exporting for Point of Service

CEP Estimator Tool
CEP Information Slides CEP Planning & Implementation Guidebook
CEP Info For Administrators (8/7/2015) CEP Agreement SY17-18
USDA CEP Information FRAC CEP Information
USDA Memo SP21-2014 v2 (7/25/14) 2017 CEP Annual Notification of Schools and Agencies/a>
CEP Fact Sheet CEP Reporting Instructions SY16-17

Community eligibility is the newest opportunity for schools with high percentages of low-income children to provide free breakfast and lunch to all students. It increases participation by children in the school meal programs, reduces labor costs for schools, and increases federal revenues. In short, it allows for a healthier student body and a healthier school meal budget.

Only school sites that offer both School Breakfast and School Lunch can participate in Community Eligibility.

Additional information is also on the USDA website and the Food Research and Action Center (FRAC) website.

Paid Lunch Equity
PLE Tool SY17-18 PLE Memo 09-2016
PLE Memo SP11-2017s PLE Exemption SY17-18
School Food Waste Audit Guide
Severe Need Breakfast-Eligibility Instructions Nonprogram Food Revenue Tool
Food Safety SOP's 2016 Severe Need Breakfast - Forms
Food Service Management Co:
FSMC Contract Process
FSMC information FSMC RFP -- Contact CANS for document FSMC contact list
FSMC Renewal -- Contact CANS for document FSMC Contract webinar -- Contact CANS for document USDA FSMC Guidance
Menu Planning: References, Worksheets, and Production Records:
Low Fat Flavored Milk Exemption Request Breakfast/Snack Production Record
Meal Pattern Requirements Colony School
PreK Meal Pattern Requirements Food Production Record Handbook
Short & Long Week Meal Requirements Lunch Production Record
Vegetable Subgroups List Menu Certification Worksheets (memo SP 34-2012)”
Implementation Timeline Multi-Day Food Bar Form
USDA Whole Grain Resource Multi-Day Food Bar Example
Whole Grain Rich Exemption Request Single-Day Food Bar Form
Tip sheet for Accepting Processed Product Documentation Single-Day Food Bar Example
Recipe Component Contribution Calculator PreK Lunch & Breakfast
Afterschool Snacks
Afterschool Snack Brochure Afterschool Snack meal pattern Snack Ideas
Afterschool Snack Recipe Booklet

Smart Snacks
Smart Snacks in Schools (brochure) Smart Snack Summary Chart
SD Policy on Exempt Fundraisers Healthy Fundraising
Questions and Answers Alliance for a Healthier Generation
A Guide to Smart Snacks in School Smart Snack Recipe Book

National School Lunch Week
National School Lunch Program Facts Make Healthier Choices
National School Lunch Week Banner 2016 Smart Snack Recipe Book
Apple Banana
Carrot Cheese
Kiwi Milk
Peas Sandwich
Strawberry Yogurt

Wellness Policy
#WellnessWins – Local Wellness Policy Resource
Wellness Policy Final Rule Wellness Policy Final Rule Summary
South Dakota Model Wellness Policy (PDF) Wellness Policy Self-Checklist
South Dakota Model Wellness Policy (word) Wellness Policy Final Rule Training PowerPoint
USDA Local Wellness Policy Outreach Toolkit Local Wellness Policy SP 24-2017 Q&A

Farm to School
USDA Farm to School website
Procuring Local Foods Guide
Farm to School Census

USDA Guidance
Guidance for Accepting Processed Product Documentation
Manufacturer’s Product Formulation Statement
Administrative Review
Administrative Review Schedule SY 16–17 Administrative Review Manual
SY 16-17 Off-Site Assessment Tool SY 16-17 Off-Site Tool Instructions
SY 16-17 Off-Site Tool Helpful Hints & Glossary SY17-18 CANS Summary and Self Evaluation Checklist - FSMC
Menu Certification Tools SY17-18 Self Evaluation Letter
SY17-18 CANS Summary and Self Evaluation Checklist FSMC Monitoring Form
Administrative Review Summaries Administrative Review Workshop – 6/1/17 – 74 slides

Administrative Review Training
Offsite 100 – Certification and Benefit Issuance Offsite 900 – Onsite Monitoring
Offsite 200 – Verification Offsite 1000 – Wellness Policy
Offsite 300 – Meal Counting and Claiming Offsite 1100 – Smart Snacks
Offsite 700 – Resource Management Offsite 1200 – Professional Standards
Offsite 800 – Civil Rights Offsite 1600 – SBP SFSP Outreach
Offsite 2100 – Special Provision Options

Useful Links
Food Waste Numbered Memos


For information about the National School Lunch Program (NSLP) including Afterschool Snacks, or the School Breakfast Program (SBP) contact the CANS office at (605) 773-3413 or email your questions to