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- Title I Summer School Reports are due
- Suggested Title I Target Assistance Program Timeline
- Schoolwide Programs
- Title I Parent Notification Requirements




Title I Summer School Reports are due

Title I Summer School Reports are due upon completion of your summer program. The reports can be mailed or faxed to Christine Christopherson, Department of Education, 800 Governors Drive, Pierre, SD 57501 or 605-773-3782. The link to the reports are as follows: Title I Summer Program Summary Report Title I Summer School Program Summary & Title I Summer School Grade Report Title I Summer School Grade Report.

Reminder: If you had a program in June and July or August there should be a separate report completed as June falls in a separate fiscal year. Questions can be directed to 605-773-8067.




Suggested Title I Target Assistance Program Timeline

August:
• Determine maximum case load.
• Determine how instruction will be administered (pull-out, in-class, before-school, after-school, combination of these).
• Conduct student selection process. If done last spring, add any new students.
• Notify parents of student eligibility.
• Create a welcome letter for parents informing them of the Title I components. Include the parent involvement policies and parent-school compact with the correspondence.
• Prepare and distribute information to classroom teachers explaining the purpose of Title I, the regulations pertinent to Title I, and the importance of collaboration and cooperation with the Title I program.
• Document that the instruction and programs used within Title I are based on research and meet the definition of scientifically-based research.


September:
• Create a fixed schedule of times in which Title I students will be served.
• Communicate with the classroom teachers to determine what form of supplemental instruction will be provided to each student to support what is happening in the classroom.
• Serve students who are eligible for Title I and whose parents did not decline services.
• Conduct Annual Parent Meeting.
• Send meeting minutes to those parents who could not attend.
• Send home information to Title I parents as to how they can support their child’s education at home and at school.


October:
• Communicate with the classroom teachers to determine what form of supplemental instruction will be provided to each student to support what is happening in the classroom.
• Assess Title I students (quarterly).
• Report assessment results to parents using a Title I progress report.
• Send home information to Title I parents as to how they can support their child’s education at home and at school.
• Plan/conduct parent involvement activity.


November:
• Communicate with the classroom teachers to determine what form of supplemental instruction will be provided to each student to support what is happening in the classroom.
• Send home information to Title I parents as to how they can support their child’s education at home and at school.
• Plan/conduct parent involvement activity.


December:
• Communicate with the classroom teachers to determine what form of supplemental instruction will be provided to each student to support what is happening in the classroom.
• Send home information to Title I parents as to how they can support their child’s education at home and at school.
• Consider when/how students will be dismissed from services if achievement warrants.


January:
• Communicate with the classroom teachers to determine what form of supplemental instruction will be provided to each student to support what is happening in the classroom.
• Send home information to Title I parents as to how they can support their child’s education at home and at school.
• Assess Title I students (quarterly).
• Report assessment results to parents using a Title I progress report.
• Plan/conduct parent involvement activity.


February:
• Communicate with the classroom teachers to determine what form of supplemental instruction will be provided to each student to support what is happening in the classroom.
• Send home information to Title I parents as to how they can support their child’s education at home and at school.
• Plan/conduct parent involvement activity.


March:
• Communicate with the classroom teachers to determine what form of supplemental instruction will be provided to each student to support what is happening in the classroom.
• Assess Title I students (quarterly).
• Report assessment results to parents using a Title I progress report.
• Send home information to Title I parents as to how they can support their child’s education at home and at school.
• Plan/conduct parent involvement activity.


April:
• Communicate with the classroom teachers to determine what form of supplemental instruction will be provided to each student to support what is happening in the classroom.
• Send home information to Title I parents as to how they can support their child’s education at home and at school.
• Conduct Annual Assessment of Parent Involvement and Title I (surveys).
• Survey classroom teachers to gather input for your Annual Review Meeting.
• In middle school or secondary school Title I programs, consider surveying your Title I students to gather their thoughts and opinions on the title I program.


May:
• Communicate with the classroom teachers to determine what form of supplemental instruction will be provided to each student to support what is happening in the classroom.
• Send home information to title I parents as to how they can support their child’s education at home, at school, and over the summer.
• Consider when/how students will be dismissed from services if achievement warrants. • Conduct Annual Review Meeting.
• Notify parents of the results of the Annual Review Meeting through a newsletter, sending minutes, etc…
• Prepare final progress reports on the achievement of your Title I students. Distribute these reports to Title I parents.
• Conduct student selection process for the following school year (if applicable).
• Complete and submit the LEA Annual title I Report to the state Title I office.




Schoolwide Programs

The No Child Left Behind Schoolwide guidance requires that Title I Schoolwide Programs complete an annual review of program effectiveness. The plan’s implementation and outcomes must be evaluated to determine whether the academic achievement of all students improved. Determine whether the goals and objectives contained in the plan were achieved and if the plan is still appropriate as written.

Each schoolwide building must keep evidence on file that a schoolwide review process has occurred. This evidence should include names of persons involved in the review process, meeting minutes, and a rubric scoring sheet. If it is determined through the review that changes need to be made to the schoolwide plan, to keep the plan current the changes should be documented as part of the review process.

If you need assistance please contact Dawn Smith at 605-773-2535.




Title I Parent Notification Requirements

Document Recipient Timeline
Title I Eligibility
A notice to parents informing them of student eligibility for Title I services and giving parents the opportunity to decline services
Title I parents in targeted assistance schools Annually (Fall)
Parent Involvement Policy
The parent involvement policy describes all Title I parent activities, meetings, trainings, and other opportunities for involvement that will be offered to Title I parents. Parents should receive district and school level policies.
Title I parents Annually (Fall)
Parent-School Compact
This is a jointly developed account of the partnership between the school, parents, and students for improving student achievement of state academic standards.
Title I parents Annually (Fall)
Title I Parent Meeting
Parents must receive notice that the Title I program will host a required meeting detailing parents’ rights, the program intent, the services that will be provided, the Title I curriculum, assessments that will be used administered, an overview of the Title I parent involvement policy, and the parent’s right to refuse services and provide feedback on the Title I program.
Title I parents Annually (Fall)
District and School Report Cards
Parents must receive a notice regarding the availability of the entire district and school report cards, which review the achievement of all students and specified subgroups of students. The DOE template printed with district information on one side and school information on the other meets the notification requirement.
All parents Annually (Fall) within 30 days of school start date
Individual Student State Assessment Reports
Parents must receive the report that identifies the level of their child’s achievement results from the South Dakota State Assessment.
All parents Annually (Fall)
Report of AYP Status
A copy of the school’s AYP report must go out to parents along with a description of what AYP means and the current status of the school in terms of AYP. The AYP report reviews the school’s annual progress on the state assessments to determine if AYP is being met and to identify schools and districts in need of improvement. DOE template includes this information
All Parents Annually (Fall)
Schools Identified for Program Improvement, Corrective Action, or Restructuring
A district must notify parents if they have been identified as a Program Improvement school. This notice must contain the following information: (1) an explanation of what the identification means, (2) a comparison of how the school compares academically to other schools in the district and state, (3) the reasons for identification, (4) what the school is doing to raise achievement, (5) how parents can be involved in addressing academic problems, (6) opportunity for school choice, (7) opportunity for supplemental services, (8) descriptions (if applicable) of corrective action and restructuring plans.
All parents Once schools receiving title I, Part A funds are identified for Program Improvement (14 days prior to the start of school)
Notice of Parent Right To Request Teacher and/or Paraprofessional Qualifications
Parents must receive a notification of their right to request information on teachers’ qualifications. If such a request is made, parents should receive information on whether teachers meet state certification requirements for the grade level and subjects they’re teaching, whether they are teaching via provisional waiver or emergency permit, their degree major and field of discipline as well as any graduate certification they hold. If their child receives any services from a paraprofessional, parents should also be notified if the paraprofessional has met paraprofessional qualifications.
All parents in Title I-funded schools Annually (Fall)
Complaint Procedures
Parents must receive notification of the complaint procedure the school has in place if there were to be complaints about federally funded programs.
All parents in Title I-funded schools Annually (Fall)



Summer 2011