Child and Adult Care Food Program

Child and Adult Care Food Program

Child and Adult Care Food Program provides cash reimbursements for meals served in child day care centers, family and group day care homes, and adult day care centers. Programs are reimbursed according to the number of meals they serve to children. Child and Adult Care Centers receive reimbursement based on family size and income. Day care homes and group family day care homes receive reimbursement based on income level of the area or of the family.

Child Day Care Homes, Child Day Care Centers, and Adult Day Care Centers must be licensed in order to participate in the Child and Adult Care Food Program.

In order to participate in the Child and Adult Care Food Program, day care homes must be located in a home. Group Family Day Care Homes must be in a residential building. It may be a provider's home or it may be a vacant home. Note that licensing for a group family day care home allows it to be in another building (not necessarily a residence); however, if it is not in a residence, that Group Family Day Care Home is not eligible to participate in the CACFP ): as a sponsored home. In that case, it may be possible for that group family day care home to participate as an independent center. For more information about the site’s eligibility to participate as an independent center, contact the Child and Adult Nutrition Services office at (605) 773-3413.

Documents
Breads and Grains Chart CACFP Enrollment Forms
CACFP Meal Pattern - Children CACFP Meal Pattern - Infants
Cereal Handout Eligibility Roster
Infant Formula and Foods Infant Menu Records - Group
Infant Formula - Centers Infant Menu Records - Individual
Meal Count Record Monitoring Review Form
Milk Handout Numbered Memos
Production Record Special Diet Form
Yogurt Handout

Applications for the Child and Adult Care Food Program

Applications for the Child and Adult Care Food Program (CACFP) are now collected through a web-based application. The web-based system is called iCAN. To apply for the CACFP as a center-based or home-based sponsor, you must contact Child and Adult Nutrition Services at (605) 773-3413 to request access to the web-site. If you have a current application with the Child and Adult Nutrition Services office, you should have access to this site already. If you have any issues, please contact the CANS office at the same number. Your call will be directed to someone who can help you to gain access to this system.

The iCAN website is found at: https://ican.sd.gov/ICAN/Splash.aspx

If you need to request access to the iCAN system as a new agency (i.e. not on any other Child Nutrition Programs), please complete the New Sponsor Profile form and email it to doe.icanhelp@state.sd.us. Please note that you will also need to complete the New User Request form (below) to obtain access for each individual that will need to have access to the online application or claims.

If you need to request access to the iCAN system for a new user please complete the iCAN User ID Request form and email it to doe.icanhelp@state.sd.us. A separate form must be completed for each individual that needs to have access to the iCAN system for applications and/or claims. User IDs and passwords are specific to each individual and may not be shared with others.

Application Checklist Items

Application Forms
CACFP Annual Assurances, Notices, Agreement
Income Eligibility Guidelines
Free and Reduced Price Meal Application for Non-Pricing Programs
Free and Reduced Price Meal Application for Pricing Programs
Notification Letter for Pricing Programs
Management Plan Update – Centers
Management Plan – New Independent Centers
Management Plan – New Sponsors of Centers
Management Plan – New Sponsors of Homes
Civil Rights Data Collection
Public Release for renewing agencies (for your information)
Nonpricing Policy Attachments for Sponsors of Homes

Claims for Reimbursement

Claims for the Child and Adult Care Food Program (CACFP) are now completed through the iCAN system. Log into the iCAN system found at https://ican.sd.gov/ICAN/Splash.aspx. If you have any issues, please contact the CANS office at (605) 773-3413 and your call will be directed to someone that can help you.

Afterschool Snacks and Meals

Snacks and meals can be a part of the after-school care programs. CACFP agencies that are offering snacks and/or meals to children in after school settings may be eligible to receive a higher rate of reimbursement for those children if specific circumstances are met. Agencies that are serving a snack and/or meal service for children in after-school care situations may call Child and Adult Nutrition Services (CANS) at (605) 773-3413 to get more information about this opportunity.





CACFP Training Opportunities

New CACFP Meal Patterns


“CACFP Basic Training”
(Note the format for the basic training has changed for 2018 going forward) – These workshops are suggested for new agencies in the CACFP or new staff working with the CACFP within your agency. These are not workshops intended for “veteran” employees who have recently attended a CACFP workshop. These workshops provide very basic training in the Child and Adult Care Food Program. In 2018, the format for this training changed significantly. The topics have been divided into two separate days. The first day will cover the CACFP duties that are typically done by administrative staff. The second day will cover the duties that are typically done by food service staff. Some of the CACFP training topics will be covered on both days since they are duties that may apply to both administrative and food service staff. We understand that some agencies have the same person doing all (or most) of the CACFP duties. When the same person is attending both dates, the repeat sessions only need to be attended on one day; however, that individual would be welcome to attend on both days, if desired. These training sessions are a chance to gain information that is needed to operate the CACFP and are free of charge. Registration is limited to 25 people per session. Due to the limited number of participants, new agencies and new staff will be given highest priority.
The dates and locations of the CACFP Basic training are as follows:
May 8 Administrative Rapid City Youth & Family Services
May 9 Food Service Rapid City Youth & Family Services
May 30 Administrative Sioux Falls Sioux Falls School District
May 31 Food Service Sioux Falls Sioux Falls School District
June 19 Administrative Pierre MacKay Building
June 20 Food Service Pierre MacKay Building
The registration form must be completed and returned no later than 20 days prior to the date of the workshop you plan to attend. We will accept forms by mail, fax, or email to Melissa.Halling@state.sd.us. We will accept registrations received after the 20-day deadline only if there is space available. You will receive confirmation of your registration by email. If you believe you have registered but do not receive a confirmation email at least one week prior to the workshop, please contact us immediately.

“CACFP Plus! Training”
Suggested training for agencies that have CACFP staff that just need a review of the requirements to meet the annual training requirement but do not need an in-depth training on the topics. This is a workshop that includes all of the required CACFP annual training topics. Please notice that we are offering two sessions of the CACFP Plus! workshops in Rapid City and Sioux Falls. Each session will be identical. The size of our these groups was simply becoming too large for effective training.
The dates and locations of the CACFP Plus! training are as follows:
May 10 Rapid City Youth & Family Services
May 11 Rapid City Youth & Family Services
May 22 Aberdeen YMCA of Aberdeen
May 23 Watertown Lake Area Technical Institute
June 5 Sioux Falls Augustana University
June 6 Sioux Falls Augustana University
June 21 Pierre MacKay Building
June 27 Mitchell Mitchell Technical Institute
The registration form must be completed and returned no later than 20 days prior to the date of the workshop you plan to attend. We will accept forms by mail, fax, or email to Melissa.Halling@state.sd.us. We will accept registrations received after the 20-day deadline only if there is space available. You will receive confirmation of your registration by email. If you believe you have registered but do not receive a confirmation email at least one week prior to the workshop, please contact us immediately.



Ongoing CACFP Training Events:

Every person within an agency must be trained in their specific CACFP duties before they begin those duties and at least annually after that. To receive training credit on any topic, the training quiz, provided as handout on each webinar, must be completed and sent to the CANS office. A score of 15 correct (out of 20 questions) is required to receive training credit on that topic. Make sure that the staff names and agency name is clearly printed on the training quiz. These webinars play best when using Internet Explorer. They will not play correctly and may not play at all in other internet applications such as Chrome, Foxfire, etc.

At Risk After School Meals and Snacks in the CACFP
At-Risk After School - Recording PPT Handout
Training Quiz Meal Count Form – At Risk
Civil Rights in the CACFP
Civil Rights in the CACFP - Recording Civil Rights Requirements PPT Handout
Civil Rights Training Quiz Civil Rights Instruction
Justice For All Poster
Creditable Foods in the CACFP
Creditable Foods in the CACFP - Recording Creditable Foods in the CACFP PPT Handout
Recipe Analysis Worksheet Breads and Grains Chart
Creditable Breads Worksheet Creditable Foods Training Quiz
USDA Grains Memo
Free and Reduced Price Meal Applications
Free and Reduced Price Meal Applications - Recording Free and Reduced Price Meals and Applications PPT Handout
Free and Reduced Price Meal Application Training Quiz Eligibility Roster
Infant Feeding in the CACFP
Infant Feeding in the CACFP - Recording Infant Feeding Requirements PPT Handout
Infant Menu Sample Meal Patterns for Infants
Infant Feeding Requirements Training Quiz Infant Formula Offer - Centers
Infant Menu Production Record Form (Group Option) Infant Menu Production Record Form (Indvidual Child Option)
Infant Formula Offer - Homes Infant Formula and Foods Offer - Centers
Infant Formula and Foods Offer - Homes
Meal Counting in the CACFP
Meal Counting in the CACFP - recording Meal Counting Requirements PPT Handout
Meal Counting Training Quiz Meal Count Sheet
Meal Pattern Requirements
Meal Pattern Requirements - Recording PPT Handout
Meal Pattern Requirements Training Quiz CACFP Meal Pattern for Children
Breads and Grains Chart
Monitoring Requirements in the CACFP
Monitoring Requirements in the CACFP - Recording Monitoring Requirements PPT Handout
Monitoring Review Form Monitoring Requirements and the Job of a Monitor Training Quiz
Production Records in the CACFP
Production Records in the CACFP - Recording CACFP Production Records PPT Handout
CACFP Production Record CACFP Production Records Training Quiz
Record Keeping in the CACFP
Record Keeping in the CACFP - Recording CACFP Record Keeping Requirements PPT Handout
Infant Menu Sample Record Keeping Requirements Training Quiz
Building for the Future Special Diet Memo
Enrollment Forms Household Contacts for Sponsors of Centers
Household Contacts for Sponsors of Homes
Completing the CACFP Claim
Coming Soon

Healthier CACFP Award

Recognizing Excellence in Nutrition and Physical Activity in Child Care

The Healthier CACFP Award is a recognition system that supports the wellness efforts of child care centers participating in CACFP. Child care centers taking steps to improve the nutrition, physical activity, nutrition education, and/or environment for children in their care can apply to win an award in one or more of these categories. Three award levels are offered: Honors, High Honors and Highest Honors.

Participation in the CACFP and compliance with CACFP regulations is required to be eligible for the award. Applicants are required to be in good standing with the CACFP, defined as having completed and implemented all corrective actions from the previous compliance review and having not been seriously deficient in the past two years, at the time of application.

The program application includes criteria in four categories: Menus, Physical Activity, Nutrition Education, and Environment. Applicants can choose which category(ies) they would like to apply for and at which level, and then submit the application to their State Child Nutrition Agency. It is highly recommended that applicants utilize the Healthier CACFP Award Resource Book, which explains “why” and “how to” for each criterion and provides guidance and tools to assist with implementing the criteria.

Contact

For more information, contact the Child and Adult Nutrition Services office at (605) 773-3413.